How to Automate Travel Management in Your Company?

Implementing the right digital platform at the right time can help you save both time and money. When business travel management tools are integrated with existing ERP models, it's easy to digitise business travel planning and execution. This is because the systems are designed to handle large volumes of data to speed up the management process exponentially.  

Here's how you can automate corporate travel management in your organisation and transform how your business operates.

Examine the Financial Benefit

In order to maximize profits, many companies are looking to reduce operating costs and travel spend. However, with executives frequently traveling to various destinations, it can be difficult to address each employee's travel inquiries individually. Setting up the necessary infrastructure and providing human resources to manage every aspect of business travel can also be quite costly. 

Automating business travel management brings down business travel planning and management costs drastically. It comprehensively takes care of accounting, booking process, cancellations, reimbursements, and policy compliance. It can ease the burden of business travel on finance teams and reduce errors and ensure optimal use of the assigned budget. 

Certain business travel management platforms can produce real-time reports and GST receipts. Additionally, these platforms can automate the reimbursement process. When an employee submits trip documents that align with the travel policy criteria, automation can make approvals quick and efficient.

Check for 24-hour Customer Assistance

A tool that not only reduces cost and time consumption but also provides 24-hour customer assistance is ideally the best digital platform to manage corporate travel. With cross-platform support, corporate travel management tools enable customers to access all available features with a single click. They also help connect employees to customer care representatives in an emergency, quickly resolving every query. Furthermore, problem handling becomes smooth as all the data regarding corporate travel is available in one place.

For instance, when you employ a business travel management platform, you can book your flights, hotels, and transportation from a single place. In addition, such platforms let you upload receipts on the go for easy expense and payment tracking. If, however, you face any issues, you can easily connect with the customer care representative for swift solutions. With easy access to your entire travel history on a single dashboard, the customer care representative will easily answer all your questions, modify or cancel your bookings, and solve any problem you face.

Choose a Tool that Offers Perks

As competition increases, innovation in the market is encouraged. Many corporate travel management companies provide enticing discounts to maintain their relationship with current customers. Businesses can take advantage of these online booking tools to receive additional booking benefits.

When automating business travel, companies should look for business travel management software and tools that offer:

• Endless booking/travel options
• Real-time fare visibility
• Free cancellations
• Exclusive memberships
• Corporate discounts
• Reduced modification charges

Free subscriptions to access all available features, among other such deals.

Focus On a One-stop Solution

Having to use different applications for different corporate travel needs can be stressful. Instead, the focus should be on finding a corporate travel management platform that is easy to understand and displays all available data, including:

• Your reservation tickets
• Booking history
• Travel receipts and invoices 

..all in one place. In addition to this, every feature and functionality should be available across devices. It shouldn't matter whether you're accessing the business travel management tool through the web or your smartphone - every feature should be easily accessible on a travel planning platform for organisations.

Identify the Right Travel Management Tool

It is important to carefully select a travel management tool that meets the needs of your company. Before choosing one, make sure to consider the following essential features:

• Compatibility with existing ERP/HRMS Systems
• Easy-to-understand, user-friendly, and implementable dashboard
• Ability to handle large volumes of data and provision for future modifications
• Cross-platform support
• Detailed and downloadable financial and expense reports
• The process of transitioning from traditional methods to digital processes
• 24-hour customer support for handling any issue

Here’s How to Automate Travel Management!

Managing business travel can often be a tedious task, but it doesn't have to be. With a few simple steps, efficient corporate travel can be achieved.

Once you sign up for an ideal travel management platform, you can easily find compliant booking options, 24-hour customer support, and more. Therefore, transitioning from manual travel planning and management to automation is quite simple. 

myBiz, powered by MakeMyTrip, is a business travel planning and management platform that can ease the process of corporate travel. The one-stop solution provides companies with travel policy-compliant hotel and flight booking options and easy modifications and cancellations. In addition to this, the platform can easily integrate with existing human resource and management solutions for better travel planning and execution.

myBiz also ensures easy data handling, provides GST claim support, and helps implement existing travel policies. 

So, optimize your business travel management with myBiz today!

Sign Up with myBiz!

 

Frequently Asked Questions (FAQs) 

 

Q1. How do you manage a company travel?

Ans. Choosing an automated booking and management tool can help organise and improve your employees’ business trips and streamline your company’s T & E processes.

Q2. What is automated travel management?

Ans. An automated travel management system comes with various features and tools which aid users in arranging their travel plans, booking, and management. These features consist of online booking portal for travel & expense management, automated travel approvals, and many more.

Q3. What is business travel management?

Ans. Business travel management refers to a company’s strategic approach to managing the travel and expense needs of the employees.

Q4. What is the importance of travel automation?

Ans. Automation can control, improve, and forecast travel trends. It can thereby increase efficiency and streamline business travel management.